Prepares invoices listing items sold and service provided, amounts due and credit terms. Issues credit memorandums to indicate returned or incorrectly billed merchandise. Prepares credit forms for customers or finance companies. Posts transactions to accounting records such as worksheet, ledger and computer files.

The purpose of the Billing Specialist is to: verify completeness of documentation related to the sale of the vehicle, account for the sale of the vehicle, pay commissions to the sales staff, collect sales contracts from the lender, and assist with other general accounting-related functions. Experience with automotive billing processing is required. Great pay and benefits to the right person.

Job Responsibilities

Verifies data, completes state forms, makes disbursement for taxes and fees, and submits to the state

Processes new car and pre owned registrations on dealer’s software system

Processes pre-owned vehicle title transfers

Prepares and distributes title envelopes

Maintains follow-up on all incoming titles

Maintains and reconciles schedules for tax, title and license payable and lien payoffs

Identifies internal control issues by reviewing existing policies, verifying changes in authorized personnel, and communicating issues to the Controller

Maintains error logs

Processes payoffs on trade-ins and floor plan, pulls contracts, and forwards to financial institutions

Verifies Finance and Insurance (F&I) data to documents

Attends weekly department meetings